Step 3 of 4
On site
Where to stay, how to get around, how to negotiate and who to call. Negotiated rates, room allocations and shuttle details are sent to accredited delegations together with their registration confirmation.
Programme
How the week unfolds
| Day | Sequence | Details |
|---|---|---|
| Sun 6 Dec | Accreditation | Early check-in for delegations, badge collection and verification of credentials. |
| Mon 7 Dec | Opening | Opening ceremony, high-level round table, first bilateral negotiations and B2B meetings. |
| Tue 8 Dec | Negotiations | Bilateral meetings and business meetings throughout the day. |
| Wed 9 – Thu 10 Dec | Negotiations | Sessions continue, with the signing of agreements and memoranda. |
| Fri 11 Dec | Closing | Final meetings, closing ceremony and handover of the flag to the next host. |
Sun 6 Dec
- Sequence
- Accreditation
- Details
- Early check-in for delegations, badge collection and verification of credentials.
Mon 7 Dec
- Sequence
- Opening
- Details
- Opening ceremony, high-level round table, first bilateral negotiations and B2B meetings.
Tue 8 Dec
- Sequence
- Negotiations
- Details
- Bilateral meetings and business meetings throughout the day.
Wed 9 – Thu 10 Dec
- Sequence
- Negotiations
- Details
- Sessions continue, with the signing of agreements and memoranda.
Fri 11 Dec
- Sequence
- Closing
- Details
- Final meetings, closing ceremony and handover of the flag to the next host.
Interpretation
Detailed official programme (PDF) →The working language is English. Each delegation arranges and covers the cost of interpretation for its own bilateral meetings.
Accommodation
The official hotel block
With their registration confirmation, accredited delegations receive the full list of the official block: negotiated rates, rooms available, direct booking contacts and the shuttle assigned to each hotel.
Getting around and being received
Services for delegations
Transport
Official shuttles
Regular services between the airports, designated hotels, the conference venue and official activities.
Timetables published on 20 NovemberProtocol
Heads of delegation and VIPs
Precedence, protocol welcome and support for senior officials, coordinated with the government department responsible for the event.
protocolo@ican2026eg.comMeeting rooms
Bilateral negotiations
Dedicated rooms for bilateral, regional and plurilateral meetings, booked through the ICAO slot system.
Access
Delegates staying outside the block
A pass may be required to access the conference site. Submit your request to the organizing committee in good time.
Health and safety
Reference medical centres
The full official directory — ambulance, police, civil protection, consular assistance and event coordination — is given to each delegation with its accreditation.
| Facility | City | Status | Telephone |
|---|---|---|---|
| Centro Médico La Paz | Malabo | Event reference facility · 24 h | +240 555 570 333 |
| Clínica Virgen de Guadalupe | Malabo | Event reference facility · 24 h | +240 333 099 013 |
| Hospital General Dr. Loeri Comba | Malabo | Public hospital | +240 222 763 363 |
| Hospital General de Sampaka | Sampaka | Public hospital | +240 222 873 290 |
| Clínica Esperanza | Malabo | Private | +240 222 273 270 |
| Centro Médico La Paz de Bata | Bata | Private | +240 555 275 541 |
| Policlínica Virgen de Guadalupe | Mongomo | Private | +240 222 198 343 |
| Hospital La Paz de Oyala | Oyala | Reference facility · on call | +240 555 275 533 |
Centro Médico La Paz
- City
- Malabo
- Status
- Event reference facility · 24 h
- Telephone
- +240 555 570 333
Clínica Virgen de Guadalupe
- City
- Malabo
- Status
- Event reference facility · 24 h
- Telephone
- +240 333 099 013
Hospital General Dr. Loeri Comba
- City
- Malabo
- Status
- Public hospital
- Telephone
- +240 222 763 363
Hospital General de Sampaka
- City
- Sampaka
- Status
- Public hospital
- Telephone
- +240 222 873 290
Clínica Esperanza
- City
- Malabo
- Status
- Private
- Telephone
- +240 222 273 270
Centro Médico La Paz de Bata
- City
- Bata
- Status
- Private
- Telephone
- +240 555 275 541
Policlínica Virgen de Guadalupe
- City
- Mongomo
- Status
- Private
- Telephone
- +240 222 198 343
Hospital La Paz de Oyala
- City
- Oyala
- Status
- Reference facility · on call
- Telephone
- +240 555 275 533
Travel insurance
Insurance covering medical costs and repatriation is required for the visa application and strongly recommended for the whole of your stay.