Before you travel
Five steps to complete from your own country. Registration is handled by ICAO; everything else by the host country. Allow six to eight weeks in total.
In this order
Register with ICAO
Registration is completed in the official ICAO system, through the ICAN focal point designated by your State. The host country committee does not process registrations.
New focal points must be appointed by an official letter from their State.
Open the official registrationObtain your invitation letter
This document is required in support of the visa application. It is issued by the organizing committee once your registration with ICAO has been confirmed.
Issued from 15 SeptemberApply for your visa
Requirements vary by nationality. Holders of diplomatic or service passports are covered by separate arrangements: contact the Equatorial Guinea diplomatic mission responsible for your country.
Documents usually required:
- Passport valid for six months beyond your return date
- Return ticket
- Invitation letter
- Accommodation booking
- Travel insurance
Update your vaccination
The International Certificate of Vaccination against yellow fever must be valid on arrival. It is checked at disembarkation.
The vaccine takes ten days to become effective, so do not leave it until the last minute.
Notify your arrival
Flight, airport, time, hotel, head of delegation, VIP officials, mobility needs and any special assistance. This form is what triggers the protocol welcome and the allocation of vehicles.
Form opens on 1 OctoberBook your bilateral meeting slots
The ICAO appointment system opens once registration is confirmed. The most sought-after slots go quickly, so set out your priorities as soon as it opens.
What to know before you pack
| Topic | Key points |
|---|---|
| Currency | Central African CFA franc (XAF), pegged at 655.957 XAF to 1 euro. Cards are accepted in the main hotels; carry cash for small purchases. |
| Climate | December is hot and humid, between 25 and 30 °C. Bring light, breathable clothing, a thin jacket for air-conditioned interiors and comfortable shoes. |
| Time zone | WAT, UTC+1. No daylight saving time. |
| Dialling code | +240. Consider a local SIM card or check your roaming: coverage can be patchy outside the main centres. |
| Languages | Spanish, French and Portuguese are the official languages. The working language of the conference is English. |
| Electricity | 220 V. Bring a type C or E adapter, depending on your country. |
Currency
- Key points
- Central African CFA franc (XAF), pegged at 655.957 XAF to 1 euro. Cards are accepted in the main hotels; carry cash for small purchases.
Climate
- Key points
- December is hot and humid, between 25 and 30 °C. Bring light, breathable clothing, a thin jacket for air-conditioned interiors and comfortable shoes.
Time zone
- Key points
- WAT, UTC+1. No daylight saving time.
Dialling code
- Key points
- +240. Consider a local SIM card or check your roaming: coverage can be patchy outside the main centres.
Languages
- Key points
- Spanish, French and Portuguese are the official languages. The working language of the conference is English.
Electricity
- Key points
- 220 V. Bring a type C or E adapter, depending on your country.
Connectivity may be limited on arrival. The PDF version of this guide contains all contacts, addresses and timetables, available offline.
Who to write to
Focal points and accreditation
Appointment of focal points, accreditation, bilateral meeting slots.
ican@icao.intInvitation letter and visa
Issuance of invitation letters and support with consular formalities.
inscripciones@ican2026eg.comHeads of delegation and VIPs
Protocol welcome, precedence and senior officials.
protocolo@ican2026eg.com